Request for proposal – Plumas News

Request for Proposal:

Buy of Two All-Wheel Drive SUVs

The Plumas County Probation Division is dedicated to public security and defending the neighborhood.

The aim of this Request for Proposal is to solicit bids from vehicle dealerships for the acquisition of as much as two (2) new 2023 small to mid-sized SUVs or one (l) new, 2023 sedan and/or one (l) new 2023 mid-sized SUV. All autos which might be submitted for this RFP should meet or exceed the specs and necessities listed beneath.

Scope of Work

Every automobile submitted for this RFP/equipped after buy should independently meet the next specs and necessities:

a. All rules as listed within the State of California Car Code, together with however not restricted to California emissions requirements.

b. Bids shall be for the overall buy value per automobile together with all taxes and supplier charges.

c. Exterior Colour: Silver, Gray, Black or White solely

d. 4 (4) Passenger doorways

e. Driver initiated or full-time AWD or 4WD.

f. Computerized Transmission

g. Anti-lock brakes

h. Traction Management

i. Energy Steering

j. Tilt Steering Wheel

okay. Energy Home windows with little one lockout functionality

l. Rear Window Defroster

m. Air Conditioning/Heating

n. Air Luggage

o. Youngster security door locks

p. Rear again up digital camera

q. Distant Keyless Entry

r. Bluetooth and Satellite tv for pc Radio succesful

Different Minimal {Qualifications}

Licensed Car Sellers solely please. Value Quotations/Proposals for any automobile becoming the above listed common standards can be thought of by the Probation Division; subsequently, there isn’t any limitation on the variety of automobile quotations/proposals anybody supplier might submit for consideration. Along with the above, any supplier taking part on this course of ought to concentrate on the next:

Sellers shall have all vital licenses from the suitable licensing companies, and such licenses shall be present and in good standing. The supplier shall present copies of these licenses to the Plumas County Probation Division upon request.

Contract Time period

This Request for Proposal is for the acquisition of as much as two (2) new 2023 small to mid-sized SUVs or one (1) new, 2023 sedan and/or one (1) new 2023 mid-sized SUV. Upon buy, the automobile(s) have to be delivered to the Plumas County Probation Division, by appointment, Monday-Friday, non-holiday between the hours of 8:00 AM and 4:00 PM at our workplace at 270 County Hospital Rd, Suite 128, Quincy, CA 95971.

Submission of Proposals

Bids could also be submitted by any licensed, licensed supplier in particular person or by U.S. Mail on the deal with beneath.

Every proposal should comprise an authentic signature of a celebration licensed to behave as an agent of the responding contractor. All proposals submitted to the Plumas County Probation Division by U.S. Mail or submitted to us in particular person shall be submitted in a number of sealed envelope(s) and have to be clearly marked: “Probation Car Value Quote” to:

Plumas County Probation

Attn: Mark Mah

270 County Hospital Rd, Suite 128

Quincy, Ca 95971

(530) 283-6200

Proposals have to be obtained by the Probation Division employees no later than 4:00 PM on June 30, 2023.

Upon receipt, proposals shall be marked with the date and time of the receipt and shall be saved in a safe place till the date and time set for the opening of proposals. Proposals could also be delivered to the Probation Division in particular person or by U.S. Mail. Telephonic, telegraphic, emailed, or faxed proposals won’t be accepted. Proposals obtained after 4:00 PM on June 30, 2023 can be thought of non-responsive and can be rejected.

Questions relating to this Request for Proposals shall be directed to Mark Mah or Miguel Herrera, on the deal with and cellphone quantity listed above.

The Plumas County Probation Division reserves the proper to situation a number of addenda to this RFP if the Plumas County Probation Division deems it essential to revise or make clear this authentic RFP.

The Plumas County Probation Division reserves the proper to reject any and all submittals and to waive any informality, technical defect or clerical error in any submittal. This RFP just isn’t a proposal to contract. The accepted proposal might change into a part of the contract settlement for furnishing the automobile(s)/providers.

The price of growing the proposal and its attachments or enclosures, is the only real duty of the responding contractor. The Plumas County Probation Division just isn’t accountable for any prices incurred by these responding to this RFP by submitting a proposal.

Proposals shall embody:

1. Yr, Make and Mannequin of the automobile(s). The County assumes that quotations/proposals are for in-stock autos topic to supply upon execution of the acquisition, until in any other case said within the bid. If the citation/proposal just isn’t for an in-stock automobile, this have to be said within the bid.

The anticipated supply date for autos not in-stock should even be said within the bid.

2. All automobile(s) specs
3. Supply of the automobile(s) to the Plumas County Probation workplace.
4. The complete money value of the automobile(s) quoted, gross sales and luxurious taxes included, any related charges and the money complete, i.e., value out the door, delivered to the Probation Division workplace.

Analysis and Award

Proposals can be initially reviewed by a panel appointed by the Plumas County Probation Division administration to confirm that every proposal meets all the minimal, obligatory, and administrative necessities. These proposals not assembly the minimal, obligatory, and administrative necessities could also be deemed non-responsive and given no additional consideration. These remaining after the preliminary evaluation will then be reviewed by the panel for in-depth analysis as set forth within the Request for Proposal. Evaluations of the proposals can be made by the panel, which can be aware any exceptions and file every proposal’s scores primarily based on the established standards. Scores shall be summarized and recorded when the evaluations have been accomplished.

The analysis standards won’t be primarily based solely on lowest value, though value can be a major consideration. The evaluation panel will even contemplate the next extra components:

1. Expertise according to the usual of care, diligence and talent ordinarily exercised by professionals on this area.
2. Familiarity with rules and all legal guidelines that will have an effect on the automobile; i.e., guidelines throughout the California State Car Code on new automobile necessities, all warranties and so on.
3. Demonstrated capacity to offer providers as requested.
4. Demonstrated capacity to work with county employees.
5. Fame, monetary sources, and previous efficiency historical past.

Discussions and/or interviews could also be carried out with responding sellers who’ve submitted proposals decided to be fairly vulnerable of being chosen for award. The analysis panel might re-evaluate the proposals and revise proposal scores after these discussions and/or interviews. The Plumas County Probation Division shall then make the ultimate choice, topic to the approval of the Plumas County Board of Supervisors. The Plumas County Probation Division shall notify in writing all events that submitted proposals of the award suggestion and the proposed award date.

The profitable supplier can be required to execute a contract on the Plumas County commonplace kind contract.

A duplicate of the contract is obtainable on request from the Plumas County Probation Division.

All value quotations/proposals change into the property of the County of Plumas upon submittal. You might be suggested that value quotations/proposals submitted by sellers could also be topic to public file legal guidelines and could also be obtainable for disclosure upon request.

Any questions have to be submitted in writing by electronic mail, fax or in particular person by 1:00 PM on June 23,2023.

Protests and Appeals

Any straight affected celebration who’s aggrieved in reference to the solicitation or award of a purchase order order or contract issued via a proper sealed proposal process might protest the procurement motion taken. Such protests have to be filed in writing with:

County of Plumas

Buying Agent

520 Important Avenue, Room 309

Quincy, CA 95971

Protests have to be filed in writing inside 5 (5) working days from the time of the incidence producing the protest. Protests obtained after this time won’t be thought of. Any protest shall embody the next data:

1. The date and motion taken leading to a protest, and
2. Determine the fabric situation, together with an in depth clarification of the idea for the protest, and the treatment sought.

Upon receipt of protest, the Buying Agent will convene, on the earliest doable comfort, discussions between the protesting celebration and acceptable County employees to hunt casual decision and/or to make clear the problems. If the protest just isn’t resolved by mutual settlement, the Buying Agent shall present a written response to the protesting celebration inside fifteen (15) working days following the casual assembly. The response shall state the Buying Agent’s choice, the info supporting the choice, and shall inform the protesting celebration of its proper to attraction the choice to the Board of Supervisors.

Plumas County RFP for Probation

Date: 06/01/2023 Launch of RFP

Date: 06/23/2023 Written questions from Offeror’s due 1:00 P.M.

Date:06/30/2023 RFP cut-off date

Date: 07/05/2023 Start analysis of proposals

Date: 07/11/2023 Advice of Award introduced to Board of Supervisors for approval.

Date: 08/01/2023 Contract begin date.

 -Please refer all inquiries to Mark Mah ([email protected]) or Miguel Herrera ([email protected])

-Submit proposals in particular person or by U.S. Mail to Plumas County Probation, Attn: Mark Mah, Probation Car Value Quote, 270 County Hospital Rd, Suite 128 Quincy, CA 95971.

Authorised as to kind: Signed: Joshua Brechtel, Deputy County Counsel

Companies Settlement

This Settlement is made by and between the COUNTY OF PLUMAS, a political subdivision of the State of California, by and thru its [Name of Department] (hereinafter known as “County”), and ______, a [Form of Entity, e.g., “a California corporation” or “an individual”] (hereinafter known as “Contractor”).

The events agree as follows:

1. Scope of Work. Contractor shall present the County with providers as set forth in Exhibit A, hooked up hereto.
2. Compensation. County shall pay Contractor for providers offered to County pursuant to this Settlement within the method set forth in Exhibit B, hooked up hereto. The whole quantity paid by County to Contractor underneath this Settlement shall not exceed __________ {Dollars} ($   ).
3. Time period. The time period of this settlement shall be from __________, 20_ via __________, 20_, until terminated earlier as offered herein.
4. Termination. Both celebration might terminate this settlement by giving thirty (30) days written discover to the opposite celebration.
5. Non-Appropriation of Funds. It’s mutually agreed that if, for the present fiscal yr and/or any subsequent fiscal years coated underneath this Settlement, inadequate funds are appropriated to make the funds known as for by this Settlement, this Settlement shall be of no additional pressure or impact. On this occasion, the County shall haven’t any legal responsibility to pay any additional funds by any means to Contractor or furnish every other consideration underneath this Settlement and Contractor shall not be obligated to carry out any additional providers underneath this Settlement. If funding for any fiscal yr is lowered or deleted for the needs of this program, the County shall have the choice to both cancel this Settlement with no additional legal responsibility incurring to the County, or supply an modification to Contractor to mirror the lowered quantity obtainable to this system. The events acknowledge and agree that the constraints set forth above are required by Article XVI, part 18 of the California Structure. Contractor acknowledges and agrees that mentioned Article XVI, part 18 of the California Structure supersedes any conflicting regulation, rule, regulation or statute.
6. Guarantee and Authorized Compliance. The providers offered underneath this Settlement are non-exclusive and shall be accomplished promptly and competently. Contractor shall assure all components and labor for a interval of 1 yr following the expiration of the time period of this Settlement until in any other case laid out in Exhibit A. Contractor agrees to adjust to all relevant phrases of state and federal legal guidelines and rules, all relevant grant funding circumstances, and all relevant phrases of the Plumas County Code and the Plumas County Buying and Apply Insurance policies.
7. Modification. This Settlement could also be amended at any time by mutual settlement of the events, expressed in writing and duly executed by each events. No alteration of the phrases of this Settlement shall be legitimate or binding upon both celebration until made in writing and duly executed by each events.
8. Indemnification. To the furthest extent permitted by regulation (together with with out limitation California Civil Code Sections 2782 and 2782.8, if relevant), County shall not be accountable for, and Contractor shall defend and indemnify County and its officers, brokers, workers, and volunteers (collectively “County Events”), in opposition to any and all claims, deductibles, self-insured retentions, calls for, legal responsibility, judgments, awards, fines, mechanics’ liens or different liens, labor disputes, losses, damages, bills, prices or prices of any sort or character, together with legal professional’s charges and court docket prices (hereinafter collectively known as “Claims”), which come up out of or are in any means related to the work coated by this Settlement arising both straight or not directly from any act, error, omission or negligence of Contractor or its officers, workers, brokers, contractors, licensees or servants, together with, with out limitation, Claims attributable to the concurrent negligent act, error or omission, whether or not lively or passive of County Events. Contractor shall haven’t any obligation, nonetheless, to defend or indemnify County Events from a Declare whether it is decided by a court docket of competent jurisdiction that such Declare was attributable to the only real negligence or willful misconduct of County Events. The obligations of this indemnity shall be for the complete quantity of all injury to County, together with protection prices, and shall not be restricted by any insurance coverage limits.
9. Insurance coverage. Contractor agrees to take care of the next insurance coverage protection all through the time period of this Settlement:

a. Business common legal responsibility ({and professional} legal responsibility, if relevant to the providers offered) protection, with minimal per incidence restrict of the larger of (i) the restrict obtainable on the coverage, or (ii) a million {dollars} ($1,000,000).

b. Car legal responsibility protection (together with non-owned cars), with minimal bodily damage restrict of the larger of (i) the restrict obtainable on the coverage, or (ii) 200 fifty thousand {dollars} ($250,000) per particular person and 5 hundred thousand {dollars} ($500,000) per accident, in addition to a minimal property injury restrict of the larger of (i) the restrict obtainable on the coverage, or (ii) fifty thousand {dollars} ($50,000) per accident.

c. Every coverage of business common legal responsibility ({and professional} legal responsibility, if relevant to the providers offered) protection and vehicle legal responsibility protection (together with non-owned cars) shall meet the next necessities:

i. Every coverage shall be endorsed to call the County, its officers, officers, workers, representatives and brokers (collectively, for the aim of this part 9, the “County”) as extra insureds. The Extra Insured endorsement shall be no less than as broad as ISO Type Quantity CG 20380413; and

ii. All protection obtainable underneath such coverage to Contractor, because the named insured, shall even be obtainable and relevant to the County, as the extra insured; and

iii. All of Contractor’s obtainable insurance coverage proceeds in extra of the required minimal limits shall be obtainable to fulfill any and all claims of the County, together with protection prices and damages; and

iv. Any insurance coverage limitations are impartial of and shall not restrict the indemnification phrases of this Settlement; and

v. Contractor’s coverage shall be major insurance coverage as respects the County, its officers, officers, workers, representatives and brokers, and any insurance coverage or self-insurance maintained by the County, its officers, officers, workers, representatives and brokers shall be in extra of the Contractor’s insurance coverage and shall not contribute with it, and such coverage shall comprise any endorsements essential to effectuate this provision. The first and non-contributory endorsement shall be no less than as broad as ISO Type 200104 13; and

vi. To the extent that Contractor carries any extra insurance coverage coverage relevant to the work carried out underneath this Settlement, such extra insurance coverage coverage shall additionally apply on a major and non-contributory foundation for the advantage of the County earlier than the County’s personal major insurance coverage coverage or self-insurance shall be known as upon to guard it as a named insured, and such coverage shall comprise any endorsements essential to effectuate this provision.

d. Staff Compensation insurance coverage in accordance with California state regulation.

If requested by County in writing, Contractor shall furnish a certificates of insurance coverage passable to County as proof that the insurance coverage required above is being maintained. Mentioned certificates of insurance coverage shall embody a provision stating that the insurers won’t cancel the insurance coverage protection with out thirty (30) days’ prior written discover to the County. County reserves the proper to require full, licensed copies of all required insurance coverage insurance policies, together with endorsements affecting the protection required by these specs at any time. Contractor shall require all subcontractors to adjust to all indemnification and insurance coverage necessities of this settlement, and Contractor shall confirm subcontractor’s compliance.

10. Licenses and Permits. Contractor represents and warrants to County that it or its principals have all licenses, permits, {qualifications}, and approvals of by any means nature which might be legally required for Contractor to apply its occupation and to carry out its duties and obligations underneath this Settlement. Contractor represents and warrants to County that Contractor shall, at its sole value and expense, preserve in impact always throughout the time period of this Settlement any licenses, permits, and approvals which might be legally required for Contractor or its principals to apply its professions and to carry out its duties and obligations underneath this Settlement.
11. Relationship of Events. It’s understood that Contractor just isn’t performing hereunder as an worker of the County, however solely as an impartial contractor. Contractor, by advantage of this Settlement, has no authority to bind, or incur any obligation on behalf of, County. Besides as expressly offered on this Settlement, Contractor has no authority or duty to train any rights or energy vested in County. It’s understood by each Contractor and County that this Settlement shall not underneath any circumstances be construed or thought of to create an employer-employee relationship or three way partnership.
12. Enterprise-to-Enterprise Relationship. Contractor represents and warrants that Contractor is a person performing as a sole proprietor, or a enterprise entity fashioned as a partnership, restricted legal responsibility firm, restricted legal responsibility partnership, or company (“enterprise service supplier”) that usually offers providers of the identical nature because the providers offered for County underneath this Settlement. Contractor represents and warrants that Contractor advertises these providers to and contracts with entities apart from County. Contractor represents and warrants that Contractor maintains a separate enterprise location and has all required enterprise licenses and tax registration, if any, with a view to carry out providers underneath this Settlement. Contractor shall have the proper to set their very own hours and placement of labor, according to the character of the providers offered underneath this Settlement. Contractor shall decide the strategy, means and method of efficiency of, however not restricted to, such issues as outlined in Exhibit “A” with out restriction by County. County is solely within the outcomes to be achieved from Contractor’s efficiency of the providers. Contractor shall present their very own sources and tools and direct their operation in all respects when essential to carry out these providers. However this Settlement, Contractor shall have the proper to offer the identical or comparable providers to entities apart from the County with out restriction. County shall haven’t any authority, management, or legal responsibility relating to Contractor’s efficiency or actions earlier than or after every occasion that Contractor might carry out underneath this Settlement. Contractor will always indemnify and maintain County, and their respective brokers, contractors and workers innocent from any and all claims, damages, liabilities and prices (together with attorneys’ charges) arising out of any materials breach by Contractor of any illustration, warrant or settlement made by Contractor hereunder or arising out of Contractor’s providers.
13.  Task . Contractor might not assign, subcontract, sublet, or switch its curiosity on this Settlement with out the prior written consent of the County.
14.  Non-discrimination. Contractor agrees to not discriminate within the provision of service underneath this Settlement on the idea of race, colour, faith, marital standing, nationwide origin, ancestry, intercourse, sexual orientation, bodily or psychological handicap, age, or medical situation.
15. Alternative of Regulation. The legal guidelines of the State of California shall govern this settlement.
16.  Interpretation. This settlement is the results of the joint efforts of each events and their attorneys. The settlement and every of its provisions can be interpreted pretty, merely, and never strictly for or in opposition to both celebration.
17.  Integration. This Settlement constitutes the complete understanding between the events respecting the subject material contained herein and supersedes any and all prior oral or written agreements relating to such material.
18. Severability. The invalidity of any provision of this Settlement, as decided by a court docket of competent jurisdiction, shall by no means have an effect on the validity of every other provision hereof.
19. Headings. The headings and captions contained on this Settlement are for comfort solely, and shall be of no pressure or impact in construing and decoding the provisions of this Settlement.
20.  Waiver of Rights. No delay or failure of both celebration in exercising any proper, and no partial or single train of any proper, shall be deemed to represent a waiver of that proper or every other proper.
21. Battle of Curiosity. The events to this Settlement have learn and are conscious of the provisions of Authorities Code part 1090 et seq. and part 87100 et seq. referring to conflicts of curiosity of public officers and workers. Contractor represents that it’s unaware of any monetary or financial curiosity of any public officer or worker of County referring to this Settlement. It’s additional understood and agreed that if such a monetary curiosity does exist on the inception of this Settlement and is later found by the County, the County might instantly terminate this Settlement by giving written discover to Contractor.
22.  Discover Addresses. All notices underneath this Settlement shall be efficient provided that made in writing and delivered by private service or by mail and addressed as follows. Both celebration might, by written discover to the opposite, change its personal mailing deal with.

County:

[Name of Department]

County of Plumas

[Street address]

[City, state, zip]

Consideration: [Name of contact person/official]

Contractor:

[Name]

[Street address]

[City, state, zip]

Consideration: [Name of contact person/official]

23. Time of the Essence. Time is hereby expressly declared to be of the essence of this Settlement and of every provision thereof, and every such provision is hereby made and declared to be a cloth, vital, and important a part of this Settlement.
24.  Contract Execution. Every particular person executing this Settlement on behalf of Contractor represents that she or he is totally licensed to execute and ship this Settlement.
25. Ukraine Sanctions. Pursuant to Govt Order N-6-22 Contractor is conscious that as a compliance with the financial sanctions imposed in response to Russia’s actions in Ukraine is required, together with with respect to, however not restricted to, the federal government orders recognized within the EO and the sanctions recognized on the U.S. Division of the Treasury web site (https://dwelling.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-countryinformation/ukraine-russia-related-sanctions). Failure to conform might consequence within the termination of this settlement.
26. Suspension and Debarment. The County doesn’t make use of distributors or contractors who’re listed on the Nationwide World Huge Net Web site System for Award Administration (sam.gov) by Federal Common Companies Administration (GSA) for the aim of disseminating data on events which might be debarred from receiving Federal contracts, sure subcontracts, and sure Federal monetary and nonfinancial help and advantages, pursuant to the provisions of 31 U.S.C 6101, be aware, E.O. 12549, E.O. 12689,48 CFR 9.404, and every company’s codification of the Frequent Rule for Non-procurement suspension and debarment.

a. This Contract is a coated transaction for functions of two CF.R. pt. 180 and a pair of CF.R. pt. 3000. As such, the Contractor is required to confirm that not one of the Contractor, its principals (outlined at 2 CF.R. § 180.995), or its associates (outlined at 2 CF.R. § 180.905) are excluded (outlined at 2 CF.R.§ 180.940) or disqualified (outlined at 2 CF.R. § 180.935).

b. The Contractor should adjust to 2 CF.R. pt. 180, subpart C and a pair of CF.R. pt. 3000, subpart C and should embody a requirement to adjust to these rules in any decrease tier coated transaction it enters into.

c. This certification is a cloth illustration of reality relied upon by the County. Whether it is later decided that the Contractor didn’t adjust to 2 CF.R. pt. 180, subpart C and a pair of CF.R. pt. 3000, subpart C, along with treatments obtainable to the County, the Federal Authorities might pursue obtainable treatments, together with however not restricted to suspension and/or debarment.

d. The bidder or proposer agrees to adjust to the necessities of two CF.R. pt. 180, subpart C and a pair of CF.R. pt. 3000, subpart C whereas this supply is legitimate and all through the interval of any Contract that will come up from this supply. The bidder or proposer additional agrees to incorporate a provision requiring such compliance in its decrease tier coated transactions.

27. Retention of Data. If the utmost compensation payable underneath part 2 of this Settlement exceeds $10,000, then, pursuant to California Authorities Code part 8546.7, the efficiency of any work underneath this Settlement is topic to the examination and audit of the State Auditor on the request of the County or as a part of any audit of the County for a interval of three years after remaining cost underneath the Settlement. Every celebration hereto shall retain all data referring to the efficiency and administration of this Settlement for 3 years after remaining cost hereunder, and Contractor agrees to offer such data both to the County or to the State Auditor upon the request of both the State Auditor or the County.

28. Conflicts. Within the occasion of any battle between the phrases of this Settlement and the phrases of any exhibit hereto, the phrases of this Settlement shall management, and the conflicting time period of the exhibit shall be given no impact. Any limitation of legal responsibility contained in an hooked up exhibit shall be null and void.

IN WITNESS WHEREOF, this Settlement has been executed as of the date set forth beneath.

CONTRACTOR:

[Name], a [type of Entity]

By: _________

Identify:

Title:

Date signed:

By: _________

Identify:

Title:

Date signed:

COUNTY:

County of Plumas, a political subdivision of the State of California

By: _________

Identify:

Title:

Date signed:

APPROVED AS TO FORM:

Identify:

Deputy County Counsel

(Observe with respect to Contractor signatures: People shall signal on their very own behalf. A common associate should signal on behalf of any partnership.

IMPORTANT: With respect to companies, we want you to observe one of many following two procedures:

(1) Beneath Companies Code Part 313, we want two signatures, one from every of those two classes:

1. Chairman of the Board, the President or any Vice President; and
2. The Secretary, any Assistant Secretary, the Chief Monetary Officer or any Assistant Treasurer.

Sadly, President and VP are inadequate, as they’re each from class 1. President and Secretary, although, would work, as would Vice President and CFO, as examples. Furthermore, if one particular person holds workplaces in every of the 2 classes (e.g., “Joe Smith, VP and CFO”), then that particular person’s single signature would suffice.

(2) Another process can be to receive from Contractor a duplicate of the decision from its Board of Administrators that states who on the firm has authority to signal for various kinds of transactions, after which confirm that the particular person executing this Settlement has authority to accomplish that. For a bigger company, that is the extra possible process, and any well-run company can have this doc prepared to give to you upon request.]

EXHIBIT A

Scope of Work

EXHIBIT B

Charge Schedule